Online Poster Hosting

Privacy Notice

We are committed to protecting and respecting your privacy. Any data you provide is collected by Alistair Boyer who is the data controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way. Your data is not processed for any purposes other than those detailed in this policy without further consent.

1) The Personal Data that we collect and why we need this

You provide personal data by visiting this website, submitting the forms within the website and interacting with elements on the web pages. This website is hosted using UK-based AWS.

To operate this competition, the organising committee may collect details from the participants, including: name; contact details (including email address, social media identifiers, and address); information about study and university; details of the supervisor; details of the poster; and details of any voting preference that is made on the website. Collecting this information is essential for operating and administering the poster competition. Sharing the deatils of participation is essential to raise the audience engagement with this poster competition.

This website does not use cookies to track your activity. Our servers operate standard logging procedure, recording: IP address; time of visit; pages requested; amount of data downloaded; and the details of any errors that arise during your visit. Collecting this information is essential to operate the web services and prevent malicious activity.

2) Who your Personal Data is shared with and how your Personal Data is stored

All the information that is provided through application forms may be shared among the organising committee; and any supervisor that is identified as part of the application. Your name; email address; social media identifiers; organisation; research group details; and poster details may be published online on this website as part of the competition; and shared on other websites and by email to publicise the competition and its winners.

Website server data is available to website admins and will be used to ensure the website's function and prevent errors. The data may be anonymised and collated to provide generalised statistics about engagement with this event to the organising committee and general public.

This competition uses Twitter to publicise the envent. You can check their privacy policy here: https://twitter.com/en/privacy. This competition uses Google Docs for viewing PDFs on mobile devices. You can check their privacy policy here: https://policies.google.com/privacy?hl=en-UK.

3) How long your Personal Data is held

You data may be held for the duration of the competition and up to three months after the end of the competition at which point it will be securely destroyed.

4) You rights regarding your Personal Data

As a Data Subject you may have the right at any time: to request access to, rectification or erasure of your Personal Data; to restrict or object to certain kinds of processing of your Personal Data, including direct marketing; to the portability of your personal data; and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office (https://ico.org.uk) about the processing of your Personal Data. As a data subject you are not obliged to share your personal data. If you choose not to share your Personal Data, we will not be able to register or administer your participation in this poster competition.

This Personal Data is required to operate the poster competition and provide the services of the poster competition to the participants that they requested by participating in the competition.